Officers of Administration (OAs)
There are over 1,100 Officers of Administration (OAs) at the University of Oregon comprising approximately one-third of the total UO employee population. OAs hold a wide range of positions: supervisors, managers, administrators, confidential office workers, and advisers, counselors and professional academic support. They play an essential role in upholding and contributing to the mission of the University of Oregon by:
- effectively managing programs, people, resources, and facilities
- providing professional services and support, which create an environment that enhances students' educational, social and personal growth; and
- furnishing long-range strategic planning and overall leadership and direction for departments and the institution as a whole.
Officers of Administration Council (OAC)
The UO Officers of Administration (OA) Council, formerly known as the University Management Association Council, was established in May, 1997. The esprit de corps upon which the group was originally founded continues to thrive through the ongoing commitment and dedication of its members to provide resources, establish open communications, and voice concerns on issues that affect OAs in our campus community.
The OA Council has maintained a long standing tradition of facilitating informational lunches to foster professional development, enhance customer service standards, and highlight current campus activities. The council annually hosts a portion of the OA orientation to provide important resources and information to new OAs to help them succeed in their careers at the UO. The OA Council also hosts an annual meeting that provides important updates from the UO Administration. OAs are welcome to attend monthly council meetings and are encouraged to share their questions, concerns and insight with the council. The council is dedicated to pursuing solutions to challenges faced by OAs and fostering open communications with university administration
The guidelines that govern the council are as follows:
Mission
The OA Council brings together the UO's diverse group of administrative professionals to promote and facilitate communication, identify and address pertinent issues, share information, enhance professional identity, and create opportunities for collegiality.
Goals
One of the major goals of the OAC for 2008-9 and 2009-10, is to track and communicate progress regarding the OA Employment Policy Review Committee. Toward that end, the following links are being provided to share the information that has been made public.
OA Personnel Policy Initiative Overview
Associated survey results and more can be found on the UO Human Resources website (look under "OA Personnel Policy Review Initiative" heading).
Administrative Relationship
The council shall serve as a liaison to central administration through the Vice President for Finance and Administration.
The OA Council is one of approximately forty standing academic and administrative committees on the University of Oregon campus.
Council
The six-member council shall be nominated and elected by university Officers of Administration. Each year the council will decide how it will govern itself. Examples: elected chair, co-chairs, or rotating chairs.
Council members shall be elected to serve two-year terms. Members may serve no more than two consecutive, two-year terms. Council members who have served two consecutive, two-year terms must wait one year before being eligible for election to a new, two-year term. Terms begin July 1 and end June 30.
To ensure balance, at least one member of the council should be representative of each of the three types of campus departments: academic (including research and library), administrative, and auxiliary or support services (e.g., EMU, Intercollegiate Athletics, Printing Services, University Health Center and University Housing). No more than three council positions should be eligible for election in any given year. The Council may appoint any OA to complete the term of any council member who is unable to complete his/her term, with consideration toward balance as specified above.
The minutes of each council meeting and any formal OA meeting shall indicate which council members were present, absent, or excused due to sickness or conflict with University business. The seat of any member of the council may be considered vacant if the Council member is absent without excuse (as defined above) two times in one year from regularly scheduled meetings of the Council or formal OA meetings.
Elections
The council, either acting as a committee of the whole or by naming a nominating committee (that excludes anyone eligible for re-election), will solicit nominations for each of the vacant positions by notifying all OAs of the vacant positions and terms of office as well as the names of those not eligible for re-election according to the council's operating procedures (defined above). Solicitations should take into account the representational balance on the council among academic, administrative, auxiliary, and support service areas of campus. Using the procedure outlined in the nomination solicitation, OAs may nominate themselves, or others, as long as the person being proposed has agreed to serve if elected. At least two names should be put forward as nominees for each vacant position on the spring ballot; if the nominating soliciation doesn't produce enough names or appropriate representational balance, the council or nominating committee should actively solicit OAs to run for the appropriate positions.
The election for council positions is conducted online via DuckWeb in conjunction with the UO Faculty Elections. It is the responsibility of the council to coordinate the election with the Office of Academic Affairs and to provide a list of nominees for council positions. Typically nominations are due in mid-April, with the election held online for two weeks (last week of April through the first week of May). Announcements regarding the elections are sent out hard copy from Academic Affairs and electronically via the OA News listserve.
When council vacancies result in no representative from one or more of the campus segments specified above, the nominee from an unrepresented segment who receives the greatest number of votes shall be elected, even if the total number of votes received is less than other represented nominees.
Meetings
Members of the council should meet at least once a month during the academic year, or more frequently at the discretion of the council chair.
Old bylaws:
May 1, 2002
August 30, 1999
June 16, 1998
