Bylaws
ARTICLE 2 - MISSION
Section 1.
UMA's mission is to build community, foster communication, and promote
excellent customer service through its activities, programs, and
networking opportunities.
Section 2.
The association's activities include, but are not limited to,
annual meetings, brown bag lunch forums, professional development
workshops, and networking opportunities. Activities may be open to
non-members.
ARTICLE 3 - ADMINISTRATIVE RELATIONSHIP
Section 1.
The association shall have a six-member leadership council, the
University Management Association Council (UMAC), which
serves as a liaison to central administration through the Vice President
for Administration.
Section 2.
UMAC is one
of approximately forty standing academic and administrative committees on
the University of Oregon campus.
ARTICLE 4 - MEMBERSHIP
Section 1.
Membership in the University Management Association is open to
any officer of administration at the University of Oregon. There is no
membership fee.
Section 2.
Membership shall be renewed annually on July 1. Membership
solicitations will be mailed to all officers of administration each May.
Officers of administration who are hired mid-year will be offered
membership as part of new-employee orientation.
ARTICLE 5 - LEADERSHIP
Section 1.
The association's six-member leadership council shall be
nominated and elected by a vote of the membership. Each year, the
leadership council shall elect one of its members to serve as chair.
Section 2.
Council members shall be elected to serve two-year terms.
Members may serve no more than two consecutive, two-year terms. Council
members who have served two consecutive, two-year terms must wait one
year before being eligible for election to a new, two-year term. Terms
begin July 1 and end June 30.
Section 3.
To ensure balance, at least one member of the leadership council
shall be representative of each of the three types of campus
departments: academic (including research and library), administrative,
and auxiliary (EMU, Intercollegiate Athletics, Printing Services, Student
Health Center and University Housing).
Section 4.
No more than three council positions should be eligible for
election in any given year. The leadership council may appoint any
member of the association to complete the term of any council member who
is unable to complete his/her term, with consideration towards balance,
as specified in Article 5, Section 3.
Section 1.
Only association members are eligible to elect members of the
leadership council.
Section 2.
Each spring, members of the current leadership council, excluding
those eligible for re-election, shall solicit nominations for vacant
council positions from members of the association. With consideration
towards balance as specified in Article 5, Section 3, the top five (5)
nominees, based on the total nominations received for each person, shall
be submitted to the membership for election to vacant council positions.
Section 3.
When council vacancies result in no representative from one or more of
the three campus segments specified in Article 5, Section 3, the nominee
from an unrepresented segment who receives the greatest number of votes
shall be elected, even if the total number of votes received is less than
other represented nominees.
Section 1.
An annual meeting of the membership shall be held in the spring
of each year. The leadership council shall establish time, place and
agenda for the meeting, and notify members of agenda items in advance.
Section 2.
Members of the leadership council shall meet at least once a
month during the academic year, or more frequently at the discretion of
the council chair.
Section 1.
Members of the leadership council shall recommend officers of
administration to serve on campus committees, as requested by
the Office of the President, the respective vice presidents, and/or the
Office of Human Resources.
Section 2.
The association shall have standing subcommittees to further its
mission. Standing subcommittees include, but are not limited to,
Communication, Building Community, and Customer Service. Subcommittee
chairs shall be invited to attend regular council meetings.
Section 1.
Records shall be kept of all meetings of the leadership council,
of all elections and of committee member solicitations and appointments.
Section 2.
Responsibility for recording leadership council meeting minutes
rests with the chair and may be delegated to council members, on either a
permanent or rotating basis.
Section 3.
The current council chair shall be custodian of all records
associated with council business. All association records shall be
created, handled and disposed of in accordance with the University of
Oregon Records Manual.
Section 1.
The rules contained in the current edition of "Robert's Rules of Order
Newly Revised" shall govern the UMA in all cases to which they are
applicable and in which they are not inconsistent with these bylaws and
any
special rules of order UMA may adopt.
Section 1.
The bylaws may be amended at the annual meeting by a majority
vote of the members in attendance, or by mail (or email where
appropriate) by a majority of the membership voting by mail (or email)
ballot.
Section 2.
Members shall be notified, at least two weeks in advance of the
annual meeting, of proposed amendments to be considered for adoption.
UMA Bylaws adopted May 14, 1997
