Officers of Administration
at the University of Oregon

Bylaws

ARTICLE 2 - MISSION

Section 1. UMA's mission is to build community, foster communication, and promote excellent customer service through its activities, programs, and networking opportunities.

Section 2. The association's activities include, but are not limited to, annual meetings, brown bag lunch forums, professional development workshops, and networking opportunities. Activities may be open to non-members.

Section 1. The association shall have a six-member leadership council, the University Management Association Council (UMAC), which serves as a liaison to central administration through the Vice President for Administration.

Section 2. UMAC is one of approximately forty standing academic and administrative committees on the University of Oregon campus.

Section 1. Membership in the University Management Association is open to any officer of administration at the University of Oregon. There is no membership fee.

Section 2. Membership shall be renewed annually on July 1. Membership solicitations will be mailed to all officers of administration each May. Officers of administration who are hired mid-year will be offered membership as part of new-employee orientation.

Section 1. The association's six-member leadership council shall be nominated and elected by a vote of the membership. Each year, the leadership council shall elect one of its members to serve as chair.

Section 2. Council members shall be elected to serve two-year terms. Members may serve no more than two consecutive, two-year terms. Council members who have served two consecutive, two-year terms must wait one year before being eligible for election to a new, two-year term. Terms begin July 1 and end June 30.

Section 3. To ensure balance, at least one member of the leadership council shall be representative of each of the three types of campus departments: academic (including research and library), administrative, and auxiliary (EMU, Intercollegiate Athletics, Printing Services, Student Health Center and University Housing).

Section 4. No more than three council positions should be eligible for election in any given year. The leadership council may appoint any member of the association to complete the term of any council member who is unable to complete his/her term, with consideration towards balance, as specified in Article 5, Section 3.

Section 1. Only association members are eligible to elect members of the leadership council.

Section 2. Each spring, members of the current leadership council, excluding those eligible for re-election, shall solicit nominations for vacant council positions from members of the association. With consideration towards balance as specified in Article 5, Section 3, the top five (5) nominees, based on the total nominations received for each person, shall be submitted to the membership for election to vacant council positions.

Section 3. When council vacancies result in no representative from one or more of the three campus segments specified in Article 5, Section 3, the nominee from an unrepresented segment who receives the greatest number of votes shall be elected, even if the total number of votes received is less than other represented nominees.

Section 1. An annual meeting of the membership shall be held in the spring of each year. The leadership council shall establish time, place and agenda for the meeting, and notify members of agenda items in advance.

Section 2. Members of the leadership council shall meet at least once a month during the academic year, or more frequently at the discretion of the council chair.

Section 1. Members of the leadership council shall recommend officers of administration to serve on campus committees, as requested by the Office of the President, the respective vice presidents, and/or the Office of Human Resources.

Section 2. The association shall have standing subcommittees to further its mission. Standing subcommittees include, but are not limited to, Communication, Building Community, and Customer Service. Subcommittee chairs shall be invited to attend regular council meetings.

Section 1. Records shall be kept of all meetings of the leadership council, of all elections and of committee member solicitations and appointments.

Section 2. Responsibility for recording leadership council meeting minutes rests with the chair and may be delegated to council members, on either a permanent or rotating basis.

Section 3. The current council chair shall be custodian of all records associated with council business. All association records shall be created, handled and disposed of in accordance with the University of Oregon Records Manual.

Section 1. The rules contained in the current edition of "Robert's Rules of Order Newly Revised" shall govern the UMA in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order UMA may adopt.

Section 1. The bylaws may be amended at the annual meeting by a majority vote of the members in attendance, or by mail (or email where appropriate) by a majority of the membership voting by mail (or email) ballot.

Section 2. Members shall be notified, at least two weeks in advance of the annual meeting, of proposed amendments to be considered for adoption.

UMA Bylaws adopted May 14, 1997