Author: apeatow (page 1 of 2)

OA Survey Spring 2024 Report

In the Spring of 2024, the OA Council surveyed OAs; this started out as a Health & Wellness initiative, focusing on engagement, belonging, satisfaction, and similar topics, however the questions of pay and unionization couldn’t be left out of the equation when asking about the current concerns of OAs. The report lists the findings of the multiple-choice questions, as well as the themes found in the open-text response questions.

Key highlights:

  • Nearly 500 OAs responded to the survey; this represents approximately one third of all OAs.
  • 91% of OA respondents desire an OA pay increase plan. To be communicated 6 months – two years in advance (desire for a similar multi-year plan implemented in 2022).
  • OA respondents feel that merit increases should fall under a separate process and not paired with or in place of an Across-the-Board increase (or Cost of Living Increase). There were a number of comments to provide context.
  • OA respondents expressed concern about recent SEIU increases and how this compresses OA salaries, including OA supervisors who supervise SEIU staff.
  • 51% of OA respondents favored OA unionization, 23% are against unionization while 26% of respondents had mixed feelings or felt they needed more information.
  • 85% of OA respondents feel somewhat or extremely engaged with their work.

There is still analysis continuing on the survey data; as you all provided many thoughtful comments and ideas that we are using to focus our recommendations, our discussions with UO Administration, and our goals for the OA Council.

We hope you will take the opportunity to read the report: OA Council Survey Report Spring 2024.

OA Leadership Symposium on Cultivating Belonging – Materials Available

Thank you to all who joined us on May 15th for the OA Leadership Symposium on Cultivating Belonging and the afternoon workshop on the Five Paths to Leadership. Materials from the symposium are posted here:

OA Council Leadership Symposium 2024 Slide Deck Slides from the morning speakers

Five Paths to Leadership Overview of paths and scoring

Handout: Design and Implement Effective Meetings i.e. all these paths are in the same meetings!

For those unable to attend the Symposium, the Five Paths to Leadership self-assessment tool is a resource available to all in the UO Community. UO Staff, Students and Faculty can log in to Academic Impressions with their Duck ID, and explore various resources, including The Five Paths to Leadership Self-Assessment.

OA Council Leadership Symposium 2024: Cultivating Belonging

8:30 a.m. – noon main session (including breakfast)
noon- 12:30 Lunch (for afternoon registrants)
12:30 – 2 p.m. Afternoon session: Five Paths to Leadership

All OAs are invited for to the Council’s Spring Leadership Symposium: Cultivating Belonging!  The symposium consists of a morning and afternoon session. You can attend either session or both and will need to pre-register for the session(s) you plan to attend. Details and links to register are below. Space is limited for each session, please register early.

We hope you join us and if you do, wear a name tag and bring business cards if you have them!

Main Session: Cultivating Belonging 8:30 a.m.-noon, Rise and Shine breakfast buffet 8:30-9:00 a.m., register below via MyTrack:

Information and resource sharing from OAs and leaders across campus. Topics will include*:

  • OA Star nominations
  • OA Council priorities and progress
  • Experiencing a state of belonging
  • Discussion with campus resources and leadership on OAs cultivating a state of belonging

*The symposium is an in-person event. Zoom participation is only available in the main session from 9-10:30 a.m. Zoom link will be shared via email to the OA listserv the week prior to the symposium.

REGISTER FOR THE MAIN SESSION HERE

Afternoon Engagement Activity: Five Paths to Leadership Workshop, Noon – 2:00 p.m.
Noon– 12:30 p.m., 
taco bar lunch buffet for those registered for this afternoon session
12:30 p.m.- 2 p.m. Five Paths to Leadership workshop, register below via MyTrack:

  • This is an optional hands-on experience offered in collaboration with the Office of the Provost, UO HR, and the OA Council. Space is limited to the first 75 registrants for this session.
  • The Five Paths to Leadership self-assessment allows you to uncover your predominant leadership style, identify areas of growth and understand how your leadership changes under stress. Participants will complete the self-assessment ahead of time and bring their results to the workshop.
  • During this 90-minute session we will build your understanding of the five predominant leadership styles so you can better understand yourself and others. We will apply our learning to a deeper understanding of how to design an effective meeting that maximizes engagement.

REGISTER FOR THE AFTERNOON SESSION HERE

Winter 2024 OA Social

In the interest of building a sense of belonging and loving our OAs, the OA Council will host a Winter Social event on February 14 from 2-3 pm at the Ford Alumni Center – Tykeson Family Hall (Lower Lobby Area). Come drop by for light refreshments to meet and enjoy the company of your fellow OAs, and while you’re there, stop and get information from folks in HR Benefits and from the Wellness Collective. We plan to provide some sweets and treats, so please add the information to your calendar. We look forward to seeing you!

OA Council Fall 2023 Open Meeting

The OA Council will host an Information Session/Fall Open Meeting again this year. This will include an update and Q&A with President Karl Scholz and the presentation of this year’s OA Stars. Our meeting will take place Wednesday November 1st, from 10:30-12:00 in the Ford Alumni Center Ballroom. Please join us in person for light refreshments, or join us via Zoom – if you haven’t yet let us know your planned mode of attendance, please do so here before October 25th so we can order accordingly and download a calendar invite to hold the time.

OA Star 2023 Selections

Thank you to everyone who participated in the nominations process to recognize this year’s OA Stars. This year’s stars were chosen from a pool of 95 nominations from the UO community. The honorees will be recognized at the OA Council’s fall open meeting in late October. The seven honorees receive a certificate and a seat in the presidential suite at a home football game.

Officers of administration selected to receive OA Star Awards excel not only in their positions and in departments, but they also embody a spirit of collegiality and vision, working with peers and partners across departmental and divisional lines. They strive for continuous improvement and look to build relationships and solutions that improve the university for all stakeholders.

Below are the OA Stars, along with highlights from their nomination entries.

Kathleen Brown, Business Affairs Office, Accounts Receivable, student billing manager: leveraged connections throughout business affairs and across campus to provide extraordinary service to both students and other UO employees where she personifies the idea of going above and beyond to ensure both students and colleagues have an outstanding experience on campus.

Alyssa Červenka, Division of Global Engagement, global risk manager: developed mental health and student support services to create a safer, more positive experience for all students who study or intern abroad (roughly 29% of UO students), as well as for the faculty members and staff working with them.

Hana Chan, UO Libraries, law library manager: built on relationships and training to provide students with skills and ownership of their work that have positive impacts on both life and work arcs and is a champion for students and the campus community in providing equitable access to library resources. She demonstrates a clear understanding of user needs and expectations across a varied range of stakeholders.

Tiffany Lundy, Office of Human Resources, Learning and Development, associate director: provided invaluable guidance on successful implementation of change initiatives while thinking of new ways to bring people in and engage them. She consistently works on improvement in broadening the offerings provided by learning and development while highlighting the existing opportunities to help employees and the campus community.

Ethan Mapes, Division of Global Engagement, International Student and Scholar Services, international employment specialist: innovated process and service improvements for short term and permanent residency visa applications for all UO employees who are eligible, and through his diligence, he is helping UO to achieve its mission to promote diversity and prepare our students for success in a global workplace.

Sarah Stoeckl, Campus Planning and Facility Management, Office of Sustainability, assistant director: implemented a Sustainability Fellowship Program to train scholars from both UO and the wider region in community-engaged and participatory-action research. This and other innovative work seeded remarkable projects and collaborations regarding sustainability, environmental and climate justice, in addition to creating important bridges from our campus to local non-governmental organizations and other community partners.

Paul Timmins, University Career Center, executive director: played a key role in the First Steps Initiative, a collaboration between the career center and the Division of Undergraduate Education and Student Success designed to get UO students engaged in the career readiness process early and across all four years of their college experience. He collaborated on the Portland Internship Experience, embedding career readiness in the College of Arts and Science curriculum, and a multitude of cross-campus collaborations.

Congratulations to this year’s Stars and thank you for your contributions to our community!

OA Star 2023 Nominations

The Officers of Administration Council is accepting nominations for outstanding OA Star Award honorees until Monday, July 31.

Each year, the OA council selects and recognizes officers of administration who have made an exceptional, positive impact on the university.

Honorees will be recognized at the council’s fall open meeting, receive a certificate and sit in the president’s suite during a UO football game at Autzen Stadium this fall.

Officers of administration selected to receive OA Star Awards distinguish themselves by applying their professional efforts for the betterment of the entire institution and the university community. They not only excel in their positions and departments, but they also embody a spirit of collegiality and vision, working with peers and partners across departmental and divisional lines. They strive for continuous improvement and look to build relationships and solutions that improve the university for all stakeholders.

UO community members can nominate up to three officers of administration by completing the online survey. Each nomination should include a short paragraph that addresses their exceptional and positive impact on campus and how the nominee embodies a spirit of collegiality and vision to foster a more inclusive campus community. Nominations are due by 5:00 p.m. on Monday, July 31.

OA Council Leadership Symposium Documents

The OA Council hosted the Engaged Leaders Symposium on May 24, 2023. This post to the OA Council website will hold the slides and handouts provided at the symposium.

 

Slides

OA Council Leadership Symposium 2023 Slide Deck

OA Council Leadership Symposium DEI-Climater Survey Presentation 2023

Handouts

Building a Learning Organization

OA Council Leadership Symposium Presentation 2023

Learning and Development Handouts

Engagement Team Considerations

Guide to Inclusive Meetings

UO Leadership Culture Study Reports and Presentations

Presentation

Full Report

On Page Handout Summary

 

 

 

OA Council Leadership Symposium: Engaged Leaders

The OA Council is hosting a half-day symposium, partnering with colleagues across campus, to bring tools, information, and connection-building to OAs. You will have the opportunity to build your learning record on MyTrack if you wish for Session Two, or simply attend and listen. More information will be added as the Symposium draws closer.

 

When: May 24, 8:30am – 12:30pm

Where: Ford Alumni Center Ballroom

Session One: Engaged Leaders

Information and resource sharing. Topics will include:

  • OA Star nominations
  • OA Council priorities and progress
  • Campus Climate Survey updates
  • Panel discussion with campus resources on OAs as engaged leaders

Session Two: Strengths Based Leadership, a Campus of Belonging

This is an optional add on hands-on experience offered in partnership with UO HR and the OA Council. Space is limited to the first 50 registrants. Clifton Strengths is a tool that can help us gain awareness of our greatest talents and begin turning them into strengths.

Fall 2022 Open Meeting Recap

The OA Council hosted an Open Meeting in November 2022 with special guest Interim President Patrick Phillips, along with Senior VP for Finance and Administration Jamie Moffitt and VP and Chief Human Resources Officer Mark Schmelz, to answer questions and concerns of OAs in an open dialogue format. We were able to host OAs in-person as well as via zoom, in our first hybrid meeting offering – a learning experience for us all!

We provided the opportunity for OAs to ask questions as part of their RSVP to the event so that we could get a sense of interest in various topics and areas. There were certainly themes that came out of this initial query, including

  • Recruitment and Retention
  • Salaries and Compensation
  • Administrative Processes and Systems
  • Professional Development

It was also great to have an organic conversation in real time with the executive leadership that attended. Please see the OAC Fall 2022 Meeting Themes document for more information, as well as a recording of the Zoom session which will be posted soon.

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