ARTICLE 1 – NAME

Section 1. This organization shall be known as the Officers of Administration Association (OAA).

ARTICLE 2 – MISSION

Section 1. The Officers of Administration Association brings together the University of Oregon’s diverse group of administrative faculty by promoting and facilitating communication, information sharing, and collegiality among its members.
Section 2. The association’s activities include an annual meeting, quarterly information forums, and other events as scheduled by the council. Activities may be open to non-members.

ARTICLE 3 – ADMINISTRATIVE RELATIONSHIP

Section 1. The association shall have a six-member leadership council, the Officers of Administration Association Council (OAAC), which serves as a liaison to central administration through the Vice President for Administration.
Section 2. OAAC is one of approximately forty standing academic and administrative committees on the University of Oregon campus.

ARTICLE 4 – MEMBERSHIP

Section 1. Membership in the Officers of Administration Association is automatically extended to all officers of administration at the University of Oregon and UO Foundation.
Officers of administration who hold dual administrative appointments as officers of instruction or officers of research (such as department head) shall also be eligible for membership. There is no membership fee.

ARTICLE 5 – LEADERSHIP

Section 1. The association’s six-member leadership council shall be nominated and elected by a vote of the association’s membership. Each year, the leadership council shall elect one of its members to serve as chair.
Section 2. Council members shall be elected to serve two-year terms. Members may serve no more than two consecutive, two-year terms.
Council members who have served two consecutive, two-year terms must wait one year before being eligible for election to a new, two-year term.
Terms begin October 1 and end September 30.
Section 3. To ensure balance, at least one member of the leadership council shall be representative of each of the three types of campus departments: academic (including research and library), administrative, and auxiliary (EMU, Intercollegiate Athletics, Printing Services, University Health Center and University Housing).
Section 4. No more than three council positions should be eligible for election in any given year. The leadership council may appoint any member of the association to complete the term of any council member who is unable to complete his/her term, with consideration towards balance, as specified in Article 5, Section 3.

ARTICLE 6 – ELECTIONS

Section 1. Only association members are eligible to elect members of the leadership council.
Section 2. Each fall, members of the current leadership council, excluding those eligible for re-election, shall solicit nominations for vacant council positions from members of the association. With consideration towards balance as specified in Article 5, Section 3, the top five (5) nominees, based on the total nominations received for each person, shall be submitted to the membership for election to vacant council positions.
Section 3. When council vacancies result in no representative from one or more of the three campus segments specified in Article 5, Section 3, the nominee from an unrepresented segment who receives the greatest number of votes shall be elected, even if the total number of votes received is less than other represented nominees.

ARTICLE 7 – MEETINGS

Section 1. An annual meeting of the membership shall be held in the fall of each year.
The leadership council shall establish time, place and agenda for the meeting, and notify members of agenda items in advance.
Section 2. Members of the leadership council shall meet at least once a month during the academic year, or more frequently at the discretion of the council chair.
Section 3. Other meetings of the membership or subsets of the membership may be called as needed.

ARTICLE 8 – COMMITTEES

Section 1. Members of the leadership council shall recommend officers of administration to serve on campus committees, as requested by the Office of the President, the respective vice presidents, and/or the Office of Human Resources.
Section 2. The council may appoint other officers of administration from the membership to assist with council business, and/or may create subcommittees from the membership as needed.

ARTICLE 9 – RECORD KEEPING

Section 1. Records shall be kept of all elections and meetings of the leadership council.
Section 2. Responsibility for recording leadership council meetings minutes rests with the chair and may be delegated.
Section 3. The current council chair shall be custodian of all records associated with council business. All association records shall be created, handled and disposed of in accordance with the University of Oregon Records Manual.

ARTICLE 10 – AUTHORITY

Section 1. The rules contained in the current edition of “Robert’s Rules of Order Newly Revised” shall govern the Officers of Administration Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order OAA may adopt.

ARTICLE 11 – AMENDMENTS

Section 1. The bylaws may be amended at the annual meeting by a majority vote of the members in attendance, or by mail (or e-mail where appropriate) by a majority of the membership voting by mail (or e-mail) ballot.
Section 2. Members shall be notified at least two weeks in advance of proposed amendments to be considered for adoption.