The OA Council will host an Information Session/Fall Open Meeting again this year. This will include an update and Q&A with President Karl Scholz and the presentation of this year’s OA Stars. Our meeting will take place Wednesday November 1st, from 10:30-12:00 in the Ford Alumni Center Ballroom. Please join us in person for light refreshments, or join us via Zoom – if you haven’t yet let us know your planned mode of attendance, please do so here before October 25th so we can order accordingly and download a calendar invite to hold the time.

The OA Council hosted an Open Meeting in November 2022 with special guest Interim President Patrick Phillips, along with Senior VP for Finance and Administration Jamie Moffitt and VP and Chief Human Resources Officer Mark Schmelz, to answer questions and concerns of OAs in an open dialogue format. We were able to host OAs in-person as well as via zoom, in our first hybrid meeting offering – a learning experience for us all!

We provided the opportunity for OAs to ask questions as part of their RSVP to the event so that we could get a sense of interest in various topics and areas. There were certainly themes that came out of this initial query, including

• Recruitment and Retention
• Salaries and Compensation
• Administrative Processes and Systems
• Professional Development

It was also great to have an organic conversation in real time with the executive leadership that attended. Please see the OAC Fall 2022 Meeting Themes document for more information, as well as a recording of the Zoom session which will be posted soon.

We have scheduled our Fall 2022 Open Meeting for Thursday, November 10, from 12:30 p.m. – 2:00 p.m. Pacific Time. The OA Council has asked Interim President Patrick Phillips to join us for a Q&A session.

We are excited to be able to host this meeting in a hybrid setting, OAs are welcome to join us in the Gumwood Room in the EMU or via Zoom from any location convenient to them. Please feel free to bring a lunch; light refreshments will also be served.

There will be opportunities to suggest topics in advance, as well as ask questions during the meeting. Meeting details, including an in-person RSVP and the remote Zoom link, will be sent later in October.

Throughout Spring term 2022, the OA Council hosted five listening sessions. The purpose of these listening sessions was to hear from OA’s about their lived work experiences, and listen to their challenges, concerns and accomplishments. The themes presented in these sessions will inform priorities for the OA Council in the next academic year.

The key themes we heard from OAs across campus were:

• Retention and recruitment: All divisions, units and teams are doing more with less. OAs have stepped up and this has taken a toll. The University should work to become nimbler in this area to recruit and retain top OA talent.
  • OAs need to be recognized financially for taking on additional work to cover vacancies;
  • Relatively lower salaries and the rising costs of living in the Eugene and Portland regions are causing OAs to consider employment elsewhere;
  • Inability to take vacation, burnout and work balance are impacting OAs’ desire to remain in roles;
  • Open OA positions are difficult to fill;
  • A slow job offer process has caused the UO to lose competitive candidates; and
  • A desire for tools and resources to effectively and proactively retain current employees, as well as to competitively recruit talented OAs.
• OAs would like cohesive and consistent policies to be implemented across campus. Without uniform application our OAs have experienced the following:
  • Struggle to get hybrid work approved at the unit level (this takes on immediate relevance with Oregon22 upon us); and
  • An experience of inequity within roles and teams, impacting inclusion and belonging.
• Professional development: OAs continue to grow and look to the future of their professional goals. Requests include:
  • Clarity regarding the OA Job Family Framework; and
  • Increased access to professional development opportunities

Throughout Spring term, the OA Council is hosting informal listening sessions across campus and virtually. We invite all OAs to drop in to a listening session that works with their schedule, stay for as long as you would like.

• Wednesday, April 27th, 2:00-4:00 p.m. Frohnmayer Music Room 178
  Week 5 Calendar Invite
• Tuesday, May 3rd, 10:00 a.m.-12:00 p.m. Many Nations Longhouse
  Week 6 Calendar Invite
• Thursday, May 5th, 2:00-4:00 p.m. EMU 214 Redwood Auditorium
  Week 6 Calendar Invite
• Wednesday, May 11th, 10:00 a.m.-12:00 p.m. Casanova Theater
  Week 7 Calendar Invite
• Virtual: Tuesday, May 17th, 3:00-5:00 p.m.  Zoom Link
  Week 8 Calendar Invite

There is no need to RSVP for a listening session. If you would like to add the listening session to your calendar, you can download the calendar invites here. If you would prefer to provide your feedback in writing, please contact an OA Council member directly.

You are invited to the OAC Fall open meeting scheduled for Monday, November 8th, from 2:00 p.m. – 3:30 p.m. on Zoom. During the meeting we will discuss:

-OA Paid Leave; OA Vacation Cap, COVID Sick Leave, Holidays

-OA pay increases

-Flexible work arrangements

-OA retention and career progression

The agenda for the meeting is below:

2:00 p.m. – 2:15 p.m. OAC Updates and Housekeeping

2:15 p.m. – 3:00 p.m. Q&A with Jamie Moffit, CFO, and Mark Schmelz, CHRO

3:00 p.m. – 3:20 p.m. Questions and Debrief  with Mark Schmelz and OAC

3:20 p.m. – 3:30 p.m. Closing Comments

The Zoom link for the meeting is: https://uoregon.zoom.us/j/95544071227

The Officers of Administration Council has invited University of Oregon President Michael Schill, Vice President for Finance and Administration Jamie Moffitt, and a panel of administrative leaders to present at the Officers of Administration Council Annual Meeting on Tuesday, October 10, from 2:30pm–4:30pm in the Ford Alumni Center’s Giustina Ballroom.

We will also confer this year’s OA Star awards to six individuals from across campus who exemplify exceptional service to the institution.

All Officers of Administration are invited to hear from key leaders regarding the ways in which OAs further the mission, vision, and values of the UO, and the major issues currently facing our institution.

Attendees are encouraged to RSVP for this event using the following link.

https://oregon.qualtrics.com/jfe/form/SV_0fvXBDnrtZ93Vxr

We hope to see you at the event!

Presented by the OA Council | oa.uoregon.edu
– Leslie Wolgamott, Chair, University Advancement
– Larissa Ennis, Vice Chair, Academic Extension
– Micah Sardell, Vice Chair, Information Services
– Katie Bumgardner, Secretary, Office of Internal Audit
– Jill Elizabeth, Professional Development Liaison, School of Law
– Will Hatchet, Engagement Coordinator, Academic Advising
– Stephanie McGee, Campus Partners Liaison, Office of Internal Audit
– Dietrich Moore, Volunteer Coordinator, Services for Student Athletes

The Officers of Administration Council welcomes Haily Griffith, Occupational Health and Safety Manager along with guests Dean of Libraries, Adriene Lim, and University Interim CIO, Chris Krabiel, to its monthly open meeting on Friday, March 17th, from 1:30-2:45 p.m. in Columbia 150.

Haily Griffith, Occupational Health and Safety Manager will give a brief overview of workplace safety practices and resources.  Haily will be joined by Adriene and Chris to give the OA community a brief update on the TransformIT initiative as well as an opportunity to answer any questions about the plan.

Please RSVP for this event by using the following link:

https://oregon.qualtrics.com/SE/?SID=SV_bxPYFR171EKUmlT

OA Council Open Meeting
Friday, March17th, 2017
1:30pm to 2:45pm
Columbia 150

UO Portland Officers of Administration can join the meeting live from the White Stag Building Room 150.

All OAs are welcome and encouraged to attend; we hope to see you at the event!

Presented by the OA Council | oa.uoregon.edu

– Leslie Wolgamott, Chair, University Advancement

– Larissa Ennis, Vice Chair, Academic Extension

– Kelly McIver, Vice Chair, Safety and Risk Services

– Leslie Fountain Williams, Finance and Administration, Shared Services

– Jane Irungu, Assistant Vice President of Student Engagement, Student Life

– Ceci Lafayette, Volunteer Coordinator, School of Music and Dance

– Micah Sardell, Secretary, Information Services

– Will Hatchet, Academic Advisor, Office of Academic Advising